Executive Assistant
Administration
San Francisco, CA, USA
Posted on Aug 28, 2026
Role Description
HF0 is looking for an exceptional Executive Assistant to help keep the fund and the people behind it operating at their best.
The Executive Assistant is a full-time, on-site role based in San Francisco, providing comprehensive support to the HF0 team. This is an opportunity to work at the center of a fast-moving venture fund alongside a tight-knit team, and some of the world’s leading founders. You’ll manage complex calendars, coordinate travel and meetings, and ensure HF0’s leadership can stay focused on the things that matter most. You’ll also support HF0’s residency programming and special events.
This role is for someone sharp, deeply organized, unusually resourceful, and comfortable in a fast-moving environment. You get satisfaction from creating order out of complexity, anticipating what someone will need before they ask, and quietly making a hundred moving pieces come together.
What We're Looking For
- Manage complex calendars, travel logistics, meetings, and shifting priorities with precision.
- Anticipate the needs of HF0’s leadership and proactively resolve scheduling, logistical, and operational issues before they become problems.
- Coordinate guests, travel, vendors, and on-the-ground logistics for HF0 programming, dinners, and special events.
- Keep information, recurring processes, and administrative details organized — noticing what’s not working and fixing it proactively.
- Communicate effectively with fund leadership, founders, investors, and external stakeholders.
- Handle sensitive and confidential information with excellent judgment and discretion.
- Take ownership of ad hoc requests, special projects, and operational initiatives as HF0 evolves.
- Be the person the team can trust to take something from “we need to do this” to done.
Qualifications
- Prior experience as an Executive Assistant for a startup or VC fund is strongly preferred.
- Exceptionally organized, detail-oriented, and able to manage multiple priorities without letting things fall through the cracks.
- High-agency and proactive — you look around corners rather than waiting for instructions.
- Outstanding written and verbal communication skills with polished executive presence.
- Resourceful and comfortable figuring out unfamiliar problems independently.
- Collaborative, low-ego, and willing to roll up your sleeves wherever needed.
- Someone who genuinely enjoys being an Executive Assistant and takes pride in enabling others to operate at their best.
Benefits & Perks
- Work in a fast-paced, inspiring environment at the heart of innovation
- Live and work in San Francisco (NOTE: US work authorization mandatory)
- Compensation: generous salary + paid-for apartment next to the residency (or a $2.5k/month housing stipend if you live in the neighborhood (<5 min drive away) and meals cooked by our private chefs provided
- Comprehensive benefits package (health insurance, gym membership, we will pay for 50% of any self-development course/therapy you decide to do)
- Flexible time between batches, probably between 0-2 hours of work a day
- Daily fitness classes + yoga classes at our residency