Office & Marketing Coordinator
Numerai
Marketing & Communications
San Francisco, CA, USA
Posted on Nov 12, 2025
This role blends operational excellence with creativity and culture building. You’ll take ownership of the daily operations of Numerai’s San Francisco office while supporting marketing and community initiatives that strengthen both our brand and internal culture.
The ideal candidate is organized, curious, and proactive—someone who loves both the precision of logistics and the creativity of storytelling. Your work will ensure the office runs seamlessly while helping Numerai’s public presence stay sharp, consistent, and on brand.
Office Coordination Responsibilities:
- Office administration: Fully own daily operations, including vendor coordination, deliveries, mail management, and oversight of cleaning and maintenance staff
- Vendor & relationship management: Maintain strong relationships with service providers, building contacts, and internal staff to ensure smooth day-to-day operations
- Team gatherings: Coordinate logistics for in-person meetings, offsites, and on-sites; including travel bookings, amenities, and activities
- Events & culture: Oversee occasional events such as network gatherings, team dinners, and cultural rituals (birthdays, anniversaries, celebrations)
- Inventory & swag: Manage office supplies, kitchen stock, and corporate swag; coordinate reorders, shipments, and supplier communication
- Environment & experience: Maintain a welcoming, functional environment that supports creative, productive work
Your secondary responsibility in this role will be supporting high-impact brand communications and grow a global community of data scientists, partnering closely with leads on projects and campaigns.
Marketing & Community Support Projects:
- Social content coordination: Build and maintain a Twitter content repository; compile and send a weekly list of ready-to-post Tweets
- Copywriting & communications: Assist with drafting monthly newsletters, collecting highlights, links, and community stories
- Social media analytics: Maintain and analyze a database of performance metrics and deliver insights, such as optimal post times to reach our audience, and track engagement trends
- Brand consistency: Help maintain, update, and refine Numerai’s brand kit (logos, templates, colors, fonts, and usage examples)
- Creative support: Assist in asset creation and quality assurance for visuals, posts, and internal materials
- Community operations: Take initiative on identifying possible sponsorship and/or partnership opportunities, support distribution of swag and materials to Numerai’s network
Qualifications:
- 2–3+ years of experience in office coordination, marketing support, or operations within a startup or fast-paced environment
- Curious, creative, and confident: you enjoy learning, improving processes, and contributing ideas beyond your to-do list
- Strong communication, organization, and problem-solving skills; demonstrates initiative and flexibility
- Comfortable interacting with executives, engineers, and external partners with professionalism and clarity
- Excellent writing and editing skills; able to draft concise, thoughtful copy in brand voice
- Tech-savvy with a readiness to learn new tools and platforms quickly
- Proven ability to manage projects independently from start to completion
- Calm under pressure, with a bias toward action and accountability
- Bachelor’s degree or equivalent practical experience
Bonus Points:
- Previous experience as an Office Manager, Marketing Coordinator, or Administrative Assistant in a tech company or hedge fund
- Familiarity with social media management, content creation, or analytics tools
- Ability to communicate effectively with a technical, data-literate audience
- Familiarity with crypto and crypto communities
- Interest in AI, data science, machine learning, or quantitative finance